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HR/Payroll Office Form Submission Rules

HR/PAYROLL OFFICE HOURS OF OPERATION
Mon & Tues9:30am – 1:30pm2:30pm – 5:30pm
Thur & Fri9:30am – 1:30pm2:30pm – 5:30pm
Wed, Sat, SunOffice is Closed

 

View and Download the Employee Handbook

Employee Hanbook

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NYC Mandatory Paid SAFE and SICK Leave Notice for NYC Employees (English)
(Please contact HR if you need this notice in other languages)
ASA College SAFE and SICK Leave policy for NY employees only
NEW YORK STATE PAID FAMILY LEAVE(PFL):
    ASA COLLEGE PAID FAMILY LEAVE OVERVIEW
    ASA COLLEGE PAID FAMILY LEAVE POLICY & PROCESS
    PAID FAMILY LEAVE Employee Fact Sheet
NYC Temporary Schedule Change Law:
    You Have a Right to Temporary Changes to Your Work Schedule
    Temporary Schedule Change Law: Frequently Asked Questions
    Temporary Schedule Change Law: OVERVIEW

 

EMPLOYMENT APPLICATION AND REQUIRED FORMS

NEW EMPLOYEE HIRE CHECKLIST
ADMISSION CODE OF ETHICS AGREEMENT
APPLICANT INFORMATION RELEASE
APPLICATION FOR EMPLOYMENT
ARBITRATION PROGRAM AGREEMENT
POLICY ON PROHIBITION OF INCENTIVE COMPENSATION UNDER THE DOE PROGRAM INTEGRITY RULES
(Must sign prior to employment for: Admission and Financial Aid dept. employees only)

CIE PERSONNEL FORM — REQUIRED FOR FLORIDA STAFF ONLY
DIRECT DEPOSIT (CHECKING, SAVING) AUTHORIZATION
PAY CARD DEPOSIT AUTHORIZATION
DRUG AND ALCOHOL WORKPLACE FREE POLICY SIGN-OFF
DRUG TESTING SIGN-OFF
DEPENDENT INFORMATION FORM
EMPLOYEE EDUCATIONAL CREDENTIALS DATA SHEET
EMPLOYEE EMERGENCY CONTACT INFORMATION
EMPLOYEE HIRE / REHIRE CONFIRMATION
EMPLOYEE NON-COMPETE AGREEMENT FLORIDA
EMPLOYEE NON-COMPETE AGREEMENT NEW YORK
EMPLOYEE SELF IDENTIFICATION FORM
EMPLOYMENT AGREEMENT SCHEDULE
EMPLOYMENT INFORMATION RECEIPT SIGN-OFF
FOLLOW ME CALLING FORM
ACKNOWLEDGMENT OF RECEIPT (NY SAFE and SICK LEAVE)

 

I-9 EMPLOYMENT ELIGIBILITY VERIFICATION

I-9 FORM
I-9 FORM PAPER VERSION (This version is unfillable and must be printed for completion on paper only)
I-9 FORM ACCEPTABLE DOCUMENTS
IT DEPARTMENT REQUEST
W-4
POLICY ON BUSINESS SENSITIVE COMPUTER INFO

 

EMPLOYEE INFORMATION AND EMPLOYMENT STATUS CHANGE FORMS

 

EMPLOYEE INFORMATION CHANGE REQUEST
EMPLOYEE REFERENCE RELEASE AGREEMENT
HR AND PAYROLL EMPLOYMENT STATUS CHANGE
HR AND PAYROLL EMPLOYMENT STATUS CHANGE–FACULTY ONLY
SEPARATION AND RELEASE AGREEMENT

 

MEDICAL INSURANCE ACCEPTANCE / DECLINATION FORMS

DENTAL AND VISION INSURANCE DECLINATION FORM
HEALTH INSURANCE ACCEPTANCE FORM (FTE)
HEALTH INSURANCE ACCEPTANCE FORM (FT)
HEALTH INSURANCE DECLINATION FORM (FTE)
HEALTH INSURANCE DECLINATION FORM (FT)
HSA ACCOUNT REQUEST
VOLUNTARY LIFE INSURANCE

 

LEAVE REQUEST FORMS

FT EMPLOYEE LEAVE REQUEST – ALL CAMPUSES
PT & FTE EMPLOYEE LEAVE REQUEST – FLORIDA CAMPUS
PT & FTE EMPLOYEE LEAVE REQUEST – NEW YORK CAMPUS
WAGE ADVANCE and AUTHORIZATION OF PAYROLL DEDUCTION

 

FMLA LEAVE REQUEST FORMS

FAMILY AND MEDICAL LEAVE ACT REQUEST (FMLA)
NOTICE OF ELIGIBILITY AND RIGHTS & RESPONSIBILITIES (FAMILY AND MEDICAL LEAVE ACT)
SHORT TERM DISABILITY CLAIM FORM
WH-380-CERTIFICATION OF HEALTH CARE PROVIDER FOR EMPLOYEE’S SERIOUS HEALTH CONDITION

 

NEW YORK STATE PAID FAMILY LEAVE(PFL) INSTRUCTIONS and FORMS:

Applying for NY PFL and Contact Information
INSTRUCTIONs – APPLYING FOR PAID FAMILY LEAVE
Paid Family Leave Process and Contacts

 

PFL INSTRUCTIONS AND FORMS

PFL-1 Request For Paid Family Leave
Instructions-FormPFL-1-Request For Paid Family Leave
Form PFL-1 – Request For Paid Family Leave
PFL-2- Bonding Certification
Instructions – Form PFL-2 – Bonding Certification
Form PFL-2 – Bonding Certification
PFL-3- Release of Personal Health Information
Instructions – Form PFL-3 – Release Of Personal Health Information
Form PFL-3 – Release Of Personal Health Information
PFL-4- Health Care Provider Certification For Care of Family Member
Instructions – Form PFL-4 – Health Care Provider Certification For Care Of Family Member
Form PFL-4 – Health Care Provider Cert for Family Member
PFL-5- for Military Qualifying Event
Instructions – Form PFL-5 – for Military Qualifying Event
Form PFL-5 – Military Qualifying Event

 

PENSION / 401K FORMS

2018 401(K) SUMMARY OF PLAN
PENSION BENEFICIARY DESIGNATION OF PLAN PARTICIPANT FORM
PENSION BENEFIT REQUEST ENROLLMENT FORM
PENSION BENEFIT REQUEST TERMINATION FORM
PENSION BENEFIT REQUEST PARTIAL TERMINATION FORM
PENSION REQUEST FOR IN-SERVICE OR HARDSHIP REQUEST FORM
PENSION REQUESTFOR LOAN PROCESSING FORM
PENSION SALARY DEFERRAL ELECTION FORM
PRE-RETIREMENT DEATH BENEFIT ELECTION FORM
REQUIRED MINIMUM DISTRIBUTION (RMD) ELECTION
EMPLOYEE INFORMATION CHANGE FORM

 

OTHER HR / PAYROLL FORMS

REMOTE ACCESS REQUEST
EQUIPMENT ASSIGNMENT AGREEMENT
EQUIPMENT RETURN REQUEST
DISABILITY CLAIM FORM
EMPLOYEE AUTHORIZATION OF PICTURE ID FORM
EMPLOYEE DISCIPLINARY REPORT
EMPLOYEE REQUISITION FORM
HR-AUTHORIZATION FOR PAYROLL DEDUCTION FORM
HR-FAX FORM
INTERVIEW/TRAINING DISCLOSURE FORM
NYC COMMUTER BENEFITES ENROLLMENT/WAIVER FORM
FLEX SPENDING ACCT PLAN FORM
PERFORMANCE APPRAISAL FORM
PHOTO/VIDEO USE CONSENT FORM
TUITION REIMBURSEMENT REQUEST/COMPUTATION FORM

 

ASSAULT, INCIDENT, COMPLAINT FORMS

SUMMARY OF INCIDENT OR COMPLAINT FORM
SEXUAL MISCONDUCT FORM

 

TRAVEL FORMS

ASA VEHICLE TRIP LOG
AUTO ACCIDENT REPORT
DRIVER ACKNOWLEDGEMENT FORM
DRIVER AGREEMENT
MOTORVEHICLE RECORD DISCLOSURE AND RELEASE
MOTORVEHICLE USE POLICY
VEHICLE MAINTENANCE CHECKLIST

 

VOLUNTEER / MISC

DEFINITION OF VOLUNTEER INTERNSHIP AND UNPAID INTERNSHIP
IT DEPARTMENT REQUEST FORM FOR A VOLUNTEER
VOLUNTEER INTERNSHIP ACTIVITIES
VOLUNTEER INTERNSHIP APPLICATION & WAIVER

 

VOLUNTEER / ATHLETIC DEPARTMENT

VOLUNTEER COACHES CONTRACT – NEW YORK CAMPUS
VOLUNTEER COACHES CONTRACT – MIAMI CAMPUS